Letter of Engagement


Slidebean, Inc. (“us” or “Slidebean”) is pleased to provide for you our content + design services (the “Services”) for your presentation project. The purpose of this letter is to provide thorough information of the dynamic of work between the client (“you” or the “Client”) and us. The terms indicated herein shall be legally binding for both parties.


Scope of Services

Our Services include: (i) The drafting of your deck, in accordance with your needs and objectives; and (ii) The design of a presentation using the deck drafted by us and approved by you, in accordance with your style preferences, branding requirements and any other project assets you submit to our team.

Our Services do not include:

  • Production of videos.
  • Design of infographics or custom images.
  • Creation of logos or any other corporate identity material.
  • Production or purchase of photographic assets (stock photos or any other photos for specific industries). We work with open image libraries and use them to provide imagery that represents the look and feel designed for each slide, these photos are for illustrative purposes only. You can keep our suggested images or update them later to include your own photos. Alternatively, you can share your photos with our team along with the rest of the project’s assets, before the delivery of the first draft and our team will use them for the design process. Requests for specific photos are not part of our services.


The specifics of the Services, such as deck features, price and estimate delivery time are the ones detailed in the quote and proposal sent to you via email and attached as Exhibit A (the “Proposal”) of this engagement letter. The terms and conditions established in said Proposal are considered part of this engagement letter and are deemed accepted by you upon signature of this document.

Process

At the time we send you this engagement letter, you will have received our Proposal indicating deck features, price and estimate delivery time. Once we have received this engagement letter and the attached Non-Disclosure Agreement (the “NDA”) duly signed, our Services will be provided as follows:


  • Step 1. Uploading of information: You will upload any information and documentation that help us write your deck.
  • Step 2. Briefing call: You will hold a briefing call with our team, to tell us about your story and provide us with your specific requirements and objectives. During the briefing call, our team may request any additional information and documentation required for writing of the deck.
  • Step 3. Uploading of additional information: You will upload any additional information and documentation requested by our team during the briefing call or that wish to be considered for writing the deck. .  
  • Step 4. Content writing: We create your pitch deck content in accordance with the details provided by you in the briefing call with our Team and information and documentation submitted.
  • Step 5. Delivery of the content: We will deliver the first draft of the presentation content for your approval.
  • Step 6. Deck Revision: You can provide feedback on the first draft of the deck and our team will make adjustments and send the deck back to you for approval.
  • Step 7. Uploading of project assets: If you have not uploaded the Project Assets at the time you approve the content of the deck, you will upload any Project Assets required for our team to design the presentation.  
  • Step 8. Design call: You will hold a follow-up call with our design team to tell us about your style preferences and any specific requirements for designing the presentation. During the design call, our team may request any additional Project Assets not submitted previously that are required for the presentation design.
  • Step 9. Uploading of additional Project Assets: You will upload any additional Project Assets requested by our team during the design call or that you wish to be considered for the designing of the presentation.
  • Step 10. Design process: Once the content of the deck has been approved by you and the project assets have been uploaded, our team will design a presentation using the deck approved by you and any project assets you have provided and deliver to you a first draft in your preferred format.
  • Step 11. Revisions: You can provide your feedback on the first draft of the presentation and our team will make any amendments and send the revised version to you.

The steps indicated above will be subject to the terms and conditions established in this engagement letter.


Project Assets

Prior to our briefing call, you shall provide information and documentation related to your history, operation details, financial projections, market details, objectives, market size, go to market strategy and any other aspects of the company that are useful for our team to write your deck or that you wish to be included in such. Your deck will be written based on the details given to our team during your briefing call and the documentation and information provided by you. Any additional information and documentation, not requested by our team during the briefing call, must be provided during the twenty-four (24) hours following the briefing call and our team will not consider any information or documentation uploaded afterwards. Any additional information or documentation requested by our team for writing the deck must be provided for our team to start working on the writing and the delivery time will depend on the provision of said information. If you have any specific requirements on the writing of the deck, please let our team know before we start working on the deck, so it is written in accordance with your needs.

For the design component of our Services, you shall provide our team with any information, specifications, images, logos, corporate identity material and any other project assets that you want to be included in the presentation to be designed by our team (the “Project Assets”), prior to the design call. Any additional Project Assets, not requested by our team, must be provided during the twenty-four (24) hours following the design call and our team will not consider any Project Assets uploaded afterwards. Any additional Project Assets requested by our team for designing the presentation must be provided for our team to start working on the presentation and the delivery time will depend on the provision of said additional Project Assets. Our team will design your presentation based on the approved deck and the uploaded material.

If you have any specific instructions on your presentation’s design, please include such instructions as detailed as possible at the time the Project Assets are uploaded so our team can design your presentation in accordance with your needs. Any specifications not indicated at the time the Project Assets are uploaded or during our design call, as well as any ambiguous instructions will not be taken into consideration by our design team.

Our team will not make any changes to your presentation (either the first draft or the final version) to adjust or include the presentation to any information, documentation, materials or assets you failed to provide in due time.

Proprietary rights

You hereby warrant that: (i) you own all rights, titles, and interest in, or have full right and authority to permit the use of the Project Assets submitted for the provision of our Services; (ii) the use of this Project Assets does not infringe the rights of any third party; and (iii) you are in compliance and will remain in compliance with any licensing agreement in relation to any of the Project Assets.


You shall indemnify and hold harmless Slidebean from any and all damages, liabilities, costs, losses or expenses arising out of any claim, demand or action by a third party alleging intellectual property rights infringement on the Project Assets provided by you and included in the presentation.

For the sole purpose of providing the Services, you hereby grant Slidebean a non-exclusive, non-transferable license to use the Project Assets solely in connection with the presentation.


Fees

Our fees for the Services are detailed in the Proposal based on the deck features required by you. The deck and the presentation will be designed based on said features. If you should require any additional features, additional slides or consultation calls, additional costs will be applicable. In the event you should require any of the above, please contact our Customer Support team so we can provide a quotation.

Revisions and Deliverables

The delivery time will depend on the purchased Services (i.e. standard or expedited) detailed in the Proposal.

The project will be split into two sections: Writing and Design.

   

Writing

During the Writing portion of the project, the team will work on a plain text (Google Docs) and create the ”Content Draft” that will have:

  • The outline of the slides.
  • The final copy (text) that will be included in the slides.
  • Descriptions of diagrams and other design assets.

For the Writing portion of the project, you will be allowed up to five (5) rounds of revisions. Once the Content Draft is approved and sent to the design team, no additional revisions in the content are allowed.

Design

During the Design portion of the project, the team will transform the Content Draft into the final, designed presentation. This presentation will be delivered in the format of your choosing (Microsoft PowerPoint, Google Slides, Apple Keynote, Slidebean or PDF).


For the Design portion of the project, you will be allowed up to two (2) rounds of revisions.


Our estimate delivery times will be the ones indicated in our Proposal, and the following terms and conditions should apply:

For the writing portion of the project, if all information and documentation has been submitted at the time of the briefing call, the delivery time for the first draft of the deck starts running after the briefing call is held. If additional information or documentation, not requested by our team, is uploaded during the twenty-four hours following the briefing call, the delivery time starts running at the time the additional information is provided. If additional information or documentation is requested by our team during the briefing call, the delivery times starts at the time you provide such additional information and documentation. For the design portion of the project, if all Project Assets have been submitted at the time of the design call, the delivery time starts running after the design call. If additional Project Assets, not requested by our team, are uploaded during the twenty-four hours following the design call, the delivery time starts running at the time the additional Project Assets are provided. If additional Project Assets are requested by our team during the desing call, the delivery time starts running at the time you provide such additional Project Assets. The revision time delivery for both deck and presentation begins after you share the complete feedback with our team. The complexity and extent of the requested changes could affect the delivery time of the revisions, our team will inform you if that is the case.


The deck and presentation needs are defined by the details filled in the upload form after purchase, the Project Assets you have provided and our briefing call. In regards to the presentation, once you have received the first version, we can work on visual changes, layout adjustments, image selection and other related tweaks. Revisions do not include the incorporation of any new ideas or graphics. Revisions of the presentation do not include any amendment or revision of the content, since such content has been previously approved by you. The Client’s point of contact (as established in section XII.) will be in charge of requesting any changes and approving the project deliverables. If the point of contact is changed by the Client during the project, the new contact point will only be allowed to request the changes detailed above. Slidebean shall not be responsible for any creative differences between the Client’s team and therefore will have no obligation to adjust or make changes to the project deliverables due to the Client changing its point of contact.

After the first version of the deck or the presentation is sent, you will have up to two (2) weeks to respond with feedback, once that time has passed the project will be placed on hold, will no longer be available for any future revisions and will be considered as accepted by you. After 3 weeks the files will be permanently and irreversibly deleted from our database.

As part of the Services, the team will generate deliverable presentation files for you. Such as the final draft of the presentation, which represents the culmination of any and all revisions performed as part of the Services, once the final draft is delivered the project is labeled as completed and no new edits are available under that request.

The final deliverable file formats will vary depending on the Services acquired, detailed in our Proposal. PowerPoint and Keynote purchases will only be delivered on PowerPoint or Keynote formats accordingly. Slidebean purchases will only be delivered on a valid Slidebean account as Slidebean Presentations and Google Slides purchases will only be delivered as Google Slides presentations to a Google account given by you.

Our team will identify the deadlines indicated by you at the time of purchase and work to ensure that the deliverables are submitted on time. Any failure by you to provide all the necessary Project Assets will affect the date by which any potential files will be delivered.

Our Team’s Schedule

Our working hours are Monday to Friday, 9:00 a.m. to 5:00 p.m. Eastern Time. If the purchase is made outside of our office hours the time starts running the next business day at 9:00am Eastern Time. However, our team needs to have all the presentation assets in order to begin, if after filling the upload form you still need to share extra files with us the delivery time will start once our designers receive said files. This delivery time is for the first draft of the deck and the presentation, not for the final version. The estimated delivery time of the final version will be as detailed in the previous section of this engagement letter.


Our Services include email communications only, no calls are scheduled as part of the Services, except for the briefing call with our team and the design call prior to beginning the presentation design.


If at a later point any other means of communication are deemed necessary by our team, booking them will depend on the team’s availability and will be scheduled on a case by case basis.


Non-disclosure of Information


All information, documentation and other Project Assets provided by the Client to Slidebean shall be considered as confidential information, included but not limited to: concepts, diagrams, drawings, data base, spreadsheets, contracts, know-how, investment plans, marketing plans, sales plans, business plans, marketing strategies, trade secrets, and any other technical, accounting, legal and/or commercial information. Therefore, Slidebean commits to maintain under strict confidentiality and in consequence not reveal, trade or disclose, in whole or in part, the confidential information provided by the Client.

Our design team works under a non-disclosure agreement, to ensure that your content is kept confidential at all times. Once the project is completed and delivered, Slidebean team will no longer have access to your slides, and all your information will be permanently and irreversibly deleted from our database.


Service Cancellation, Issuing of Refunds and Indemnification


The Services can be cancelled at any time prior to the moment our team starts working on your deck. That means you can request the cancellation of the Services up to twenty-four (24) hours before the briefing call. If the cancellation of Services happens at this moment, we can issue a partial refund of your purchase, the amount of the partial refund will be determined at our sole discretion based on the time incurred by our team in your project.

If the cancellation of the Services happens at any time after the indicated moment and our team has started to work on your presentation, no refunds will be issued under any circumstances. Furthermore, you acknowledge that our Services are provided in accordance to your objectives, instructions, style preferences, branding requirements and any Project Assets you have provided in due time and that you rely on our team’s expertise for writing the deck and designing your presentation, therefore, no refunds will be issued due to creative differences that may arise between the Client and Slidebean.

Furthermore, Slidebean will have no obligation to indemnify the Client if the deliverable does not meet the Client’s expectations.


Relationship between the Client and Slidebean and No Exclusivity

The provision of Services pursuant to this engagement letter does not create any agency, partnership, employment or joint venture relationship between you and us. Furthermore, the provision of our Services does not create an exclusive relationship between you and us. Therefore, we are entitled to offer and provide our Services to other clients, without limitation.


Force Majeure

We will not be liable for any delay in our delivery times due to causes beyond our reasonable control, including but not limited to acts of war, acts of God, earthquake, flood, embargo, riot, sabotage, labor shortage or dispute, governmental acts or acts of third parties.


Point of Contact

The Client appoints [                         ], as the point of contact for the project. All communications between Slidebean and the Client will be managed directly with the contact point through the email address [                                ].  If, for any reason, the Client requires to change its point of contact, it should notify Slidebean indicating who will be the new point of contact and his/her email address.


Governing Law

All matters relating to this engagement letter, the Proposal and the provision of our Services and any dispute or claim arising therefrom or related thereto (in each case, including non-contractual disputes or claims), shall be governed by and construed in accordance with the internal laws of the State of New York without giving effect to any choice or conflict of law provision or rule.

Any legal suit, action or proceeding arising out of, or related to, this engagement letter or our Services shall be instituted exclusively in the federal courts of the United States or the courts of the State of New York. By accepting the terms and conditions detailed in this document, you waive any and all objections to the exercise of jurisdiction over you by such courts and to venue in such courts.

By signing this engagement letter, you acknowledge that you read and understand the terms and conditions set forth in this document and agree to them.