How to create a reopening plan: 5 tips

Angelica A.
June 17, 2020
  |  

How to create a reopening plan: 5 tips

Angelica A.
June 17, 2020
  |  

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Businesses are starting to reopen, and, as the world carefully comes out of the stay-at-home phase, the process can be daunting and stressful. That’s a new normal! At this point, no one knows how everything’s going to play out. To help, we put together 5 tips on how to create a reopening plan. We hope this eases how you prepare to go back to business.

1. Divide and conquer

Divide your business into areas. We speak of division, as visualizing every aspect of your business will help make sure you’re thinking of every piece of your company puzzle. Of course, you’ll need to contemplate whatever precise categories apply to your company. Go back to your organization chart if it helps. The idea is to carefully consider each area to your company to pinpoint any relevant changes to any departments, processes, or teams. Think about your workforce, as well as any outsourcing parties with whom you hold a steady relationship. 

Will any area need to do anything differently as you open back up? Try to recognize if you’ll need to suit any new needs, whether for your internal stakeholders, those providers with whom you come in relation or for your customers and target audience. 

Develop a strategy and discuss it with your business partners. Also, speak to the different members of your diverse teams. They might have pointers for you. Just make sure they also consider if anything will need to change for them as you reopen. They should think about it, whether it’s physically, numerically, or in terms of organization, time consumption, or else. 

Once you do that, move on to examine your finances, physical structure, and facilities. Even go back to study your pricing. Perhaps circumstances with providers or new sets of deliveries and ways to go into the market call for significant adjustments. It’s best to look at that before you reopen. Otherwise, this might shower on you once you’re on the move.

As you get to above, evaluate every duty, business segment, and any peculiar descriptions to each following our new health standards. For that, we’re moving on to a specific chapter combining division and health guidelines now. 

2. Make health and safety your priority

Probably the most important of our 5 tips on how to create a reopening plan is your entire company’s health and safety. We need to be rigorous about making sure our health is as guaranteed as it possibly can. This new aspect of any business should be its primary focus on any reopening plan right now. Re-starting our economy should be a smart move, not one driving our health crisis further. So, focus now on keeping everyone safe. 

To do that, start by looking for all of your authorities’ applicable guidelines. Please read them carefully and entirely. Make it a case to follow every single one. Call and ask questions if anything is unclear about any mandatory rulings. Take note of the kind of facilities and assets you have and those you’ll need to be able to follow those guidelines. It might help to read on our summary of the CDC reopening guidelines, by the way. 

Then, again break your health and safety categories down if it helps. You can look into them by facilities, workforce, and customers, for example. Doing so might help you prepare. 

When focusing on your facilities, determine how you’ll handle common areas. Define how people will navigate your offices, for example. Dispose of clear rules and conceive how anyone will need to handle any equipment, especially those that need to be shared. Furthermore, outline how the company will handle the cleaning and disinfecting protocols. 

Then, move on to solely think about your workforce and how you’ll ensure, to the best of your ability, that every team member is as safe as can be. Moreover, verify they won’t put anyone else, especially not customers, at risk. Make the protocols they’ll need to follow very clear. 

Finally, consider your plan to face and protect customers. You might need to take people’s temperature at the door and place clear signs for people who need to wait in line to keep social distancing. In doing this, consider if you already have enough handwashing stations or need to place extra ones. Check inventory for enough cleaning supplies and personal protective equipment for everyone. 

There’s a lot more to get done in this sense, so use checklists, spread those with team members, and create committees or teams, if it helps. See how these new routines will affect your productivity and if schedules need a new revision. We’re getting to tons of teamwork here. We’ll skip to that as tip number 4 out of our 5 tips on how to create a reopening plan. 

3. Get everyone on board

We can’t stress this enough. As you can already tell from our closing thoughts on our prior tip, effective and genuine teamwork will need to be a substantial part of your company culture for this to work well. The best right off the bat is to get everyone on board with your new reopening plan. Not only is it crucial for your company for everyone to feel safe, but it’s moreover essential for you to get a sense of where everyone stands.

Talk to all of your team members. Like we said above, they might have very valid suggestions and perspectives on what’s going to unfold. Everyone must be thinking the same about going back to work in these circumstances. You can make the best of that. 

Show your first draft of your reopening plan to your key team players. Get feedback. Work on it some more, and then get feedback on your revisions. Once you have your final version, connect with the entire team. If everything is clear, then work on training or whatever measures you like best to make sure everyone understands the relevance to your plan and why you crafted it that way. That should help understand the logic and vital necessity of areas in it. But, more importantly, make sure everyone comprehends how to follow every safety measure you’re implementing. 

It doesn’t hurt to validate everyone’s effort ahead of time. We can outright appreciate teamwork for the relevance it bears at this time. Then, listen to questions, welcome concerns, and address any sensitivities before you reopen.

For as uncomfortable or sensible as this might be, it’s the only sure way to face the public effectively again in a way that doesn’t bring tons of trouble all at once. We’ll all have enough to deal with during reopening as it is. 

You may also want to analyze if they have sufficient collaboration tools in case they need to go back to remote. Shameless plug: Slidebean's great for that!

4. Be open to new ideas and needs 

In other words, stay flexible. Getting a grip on all of this must call for putting your foot down on a few aspects. Yet, a part of this new normal you’re creating calls for considerable adjustment of our day-to-day. Make it a case to keep yourself open to change. Accept it for what it is. In the end, the modifications will be new to all of us, regardless of our job descriptions.  

From marketing strategies to interactions, stay open to any new decisions that the business might need to stay afloat. Listen to suggestions, and, more importantly, stay on top of new strategies on which competitors might be taking action. Keep yourself updated with the state of your industry and market. Don’t just reject new ideas. Flexibility keeps businesses going.

5. Make the best of the prior months

As a final tip as you get ready to jump back in the game, take some time to reflect on everything the past few months have taught you about your business. 

Consider how this pandemic has affected your market. And reflect on every thought that crossed your mind as doors were closed to the public. After that, take a new look at your reopening plan to make it even more perfect. 

Everything you learned the hard way, or with the privilege of a continuing business that now moves on to a new reopening phase, should be a part of what goes into your action plan. If it isn’t there, polish it some more. 

Just make sure you set some quality time aside to carefully recap on every lesson you got out of the time spent away from business as usual. See if that sheds any light of creativity for you before you move on to reopening. You might be surprised by the outcome. 

Now’s the time to draft an even better comeback for your company. We wish you the best with that. 

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